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Jobs at Engine

We're always on the look out for people to work with us. We like people who enjoy exploring a challenge, working out solutions, polishing them and packing it all up. You can see from what we do that we're creative, process is important to us and we enjoy understanding what makes people tick. Developing ways of thinking, finding an angle and making things seem as simple as possible, are all skills we value.

We are interested in different levels of experience and expertise, so whatever your specialism, field or experiences, get in touch.

Please email CVs, a covering letter and portfolio to working@enginegroup.co.uk

Current vacancies

  • Finance Manager, London

    We are looking for a Finance Manager to be based at Engine’s HQ in London. This brand new role has been created as a result of Engine’s international growth and will play a key part in ensuring that Engine continues to deliver an exceptional experience for its clients.

    As a key manager within the business, you’ll be the one managing the day-to-day finance responsibilities across both the London and Dubai office. Your main focus will be to improve the commercial awareness of the consultancy, to improve the operating costs, to ensure all invoicing is issued on time and all management accounts are produced. You will be the main point of contact on a day-to-day basis for the accountant and bookkeeper. You will also manage the relationship with several third parties to ensure the smooth running of the finance department. You will work closely with the operations director, operations manager and project managers to ensure all finance related responsibilities are met effectively and efficiently.

    You will be highly organized, confident and sociable with lots of hands on experience of managing finance within an agency/consultancy environment.

    You’ll be great at adapting and matching your approach to working with different kinds of people. You’ll be able to empathise and respond to the pressures other people are under. You’ll always share in the challenge of getting something done. You’ll be able to find the right ways to motivate and influences others whilst keeping them focused on the outcome. You’ll have a keen eye for detail and be able to spot and act on opportunities to improve things. You’ll also be focused on making things better and so comfortable giving and receiving feedback.

     

    Responsibilities for both offices include (but are not limited to):

    • Bank Account Management – Responsible for maintaining all Engine bank accounts and posting all bank payment and receipts.
    • Currency – Responsible, where appropriate, for negotiating foreign exchange deals.
    • Credit Control – Responsible for all aspects of credit control and taking appropriate action to recover debt.
    • Insurance – Responsible for liaising with the insurance company to ensure Engine has appropriate levels of insurance.
    • Year End – Responsible for working in partnership with the accountants to ensure year end is completed on time.
    • Paprika – The champion for the Paprika accounting and production management system within the consultancy.
    • Quickbooks Online – Overseeing the Dubai office accounting system to ensure it reconciles with the Paprika records.
    • Tax – Responsible for ensuring that the appropriate tax regulations are being complied within the territories in which Engine works.
    • Petty Cash – Working with the studio assistant to ensure all petty cash balances and petty cash transactions are reconciled and recorded accurately.
    • Reporting – Responsible for preparing the monthly management accounts pack and weekly income and billing. Responsible for completing the nominal ledger journals and balance sheet analysis including accrued and deferred income.
    • Payroll – Responsible for preparing and actioning monthly payroll and pension payments.
    • VAT – Responsible for preparing the quarterly VAT returns.
    • Relationship Management – Responsible for managing the relationship with HMRC for PAYE, PSA and VAT ensuring we remain compliant. Responsible for managing the day-to-day relationship with the external accountant.
    • Cost Management – Responsible for regularly reviewing company overheads and identifying ways to make the company more efficient. Responsible for ensuring that there are appropriate controls in place to ensure spending is regulated. Ensure there is an internal PO process in place to better manage cash flow.
    • Invoicing – Responsible for raising invoices on time and accurately.
    • Accounts Payable – Working with the studio assistant to ensure all purchase invoices are paid on time and posted appropriately to the books. Responsible for ensuring that all personal and credit card expenses are processed on time and checked appropriately.
    • Commercial Awareness –  Gain the respect of the non-finance department team and contribute to improving commercial awareness within the agency.

     

    The candidate 

    • Must be either fully qualified or a part qualified accountant.
    • Must have experience of having worked in an agency or consultancy.
    • Knowledge of Paprika is highly desirable.
    • Experience of working with offices in Dubai is highly desirable.
    • Highly organised, with the ability to implement and maintain systems.
    • Excellent interpersonal skills and confident in dealing with people at all levels.
    • Strong ability to put plans into action.
    • Superb communication skills with fluent written and spoken English. Proven track record of effectively working with remote offices.
    • Very strong skills in Excel and Word, with a very high degree of overall computer literacy.
    • You’ll have great analytical skills, energy, ambition and ability to get things done with a good eye for detail.
    • You are highly organised, great with people.

     

  • Operations Manager, London

    We are looking for an Operations Manager to be based at Engine’s HQ in London. This brand new role has been created as a result of  Engine’s international growth and will play a key part of ensuring that Engine continues to deliver an exceptional experience for its clients.

    Sitting at the heart of the studio you’ll be the one managing the day-to-day resource coordination across both our London and Dubai offices and have your finger on the pulse. You'll be the one who knows what is happening next in both studios. Your main focus will be to ensure that the design team have everything they need to maximize their creativity and for projects to run effectively and efficiently. You will work closely with the operations director, project managers and project leads to ensure projects run smoothly and we deliver an outstanding client experience.

    You will be highly organized, confident and sociable with lots of hands-on experience of managing resource and operations within an agency/consultancy environment.

    You’ll be great at adapting and matching your approach to working with different kinds of people. You’ll be able to empathise and respond to the pressures other people are under. You’ll always share in the challenge of getting something done. You’ll be able to find the right ways to motivate and influence others whilst keeping them focused on the outcome. You’ll have a keen eye for detail and be able to spot and act on opportunities to improve things. You’ll also be focused on making things better and so comfortable giving and receiving feedback.

    Responsibilities include (but are not limited to): 

    • Resource Management – Responsible for coordinating and planning all resources across the consultancy together with the project managers, short-term and long-term. Responsible for ensuring utilisation targets are met. Responsible for ensuring that any non-billable time is used appropriately to deliver internal projects and tasks.  Responsible for generating timesheet and any productivity reports for Operations Director. Responsible for coordinating and approving all holiday requests. Responsible for daily check-in of the team to ensure everyone is where they are supposed to be and safe.
    • Recruitment – Responsible, where appropriate, for sourcing and booking freelancers and building great relationships with them. Responsible for supporting the Operations Director in permanent team member recruitment. Responsible for reviewing CVs and creating appropriate shortlists for face-to-face  interviews.
    • Employee Experience – Responsible for organising and managing the induction of new freelance and permanent staff. This includes contracts, NDAs, referencing, address checks, DBS, credit checks and ensuring that all HR records are updated with the required paperwork.  Responsible for putting together the induction programme for all new starters and ensuring that every new starters induction is completed.  Responsible for planning, organising and delivering Engine social events. Responsible for ensuring that there are initiatives in place to enable the team to be effective creatives. Responsible for ensuring that all 121s, appraisals, 360s and skills reviews are completed as per agreed cycle and documentation is kept up-to-date.  Responsible for ensuring all probation reviews and exit interviews are completed.
    • Partnership Management – Responsible for ensuring that partnership agreements, NDAs, insurances etc are in place. Responsible for liaising with the partners regarding resourcing requirements for projects and agreeing rates etc. Responsible for ensuring the partners bill appropriately.
    • Risk Management -  Responsible for completing the annual health and safety, security and fire risk assessment, taking any required actions and raising any risks to the Board of Directors.
    • Business Continuity Plan – Responsible for keeping the business continuity plan up to date, formally reviewing it annually and annually testing the plan.
    • Employee Handbook – Responsible for the bi-annual review of the employee handbook to ensure that policies are kept up-to-date with latest legislation and business practices. Responsible for ensuring that records are kept of employees acknowledging receipt of the handbook and any updates to it.
    • Record Keeping – Responsible for ensuring that all HR records are kept up-to-date with appropriate information required by law. Responsible for monthly reporting in relation to HR matters. Responsible for sickness reporting.
    • First Aider and Fire Warden – Responsible for ensuring that your first aid and fire warden training is up-to-date along with all others in the team.

     

    The candidate 

    • At least 2 years of directly relevant agency experience, with a proven track record of resource management/trafficking.
    • A very good understanding of how a creative consultancy/agency operates.
    • Highly organised, with the ability to implement and maintain systems.
    • Excellent interpersonal skills and confident in dealing with people at all levels.
    • Strong ability to put plans into action.
    • Superb communication skills with fluent written and spoken English.
    • Strong skills in Excel and Word, with a very high degree of overall computer literacy.
    • You’ll have great analytical skills, energy, ambition and ability to get things done. You are highly organised and great with people with a good eye for detail.
    • You’ll have fantastic ability to keep calm under pressure, and genuinely enjoy teamwork. You’ll make people smile even when the going gets tough!
    • You’ll be able to anticipate problems before they get out of control, and have a bunch of Plan B ideas to fix them.
  • Service Designer - Dubai, UAE

    This role is based in Dubai.

    You're a post discipline designer responsible for supporting the delivery of multiple aspects of projects.

    The beating heart of the Engine design team and asked to have a spectrum of skills to support a range of contrasting tasks.

     

    / Attributes:

    - Both a creative and analytical thinker who can use both sides of your brain

    - Proactive and enthusiastic to take on any project task

    - A willing and quick learner and able to throw yourselves into a variety of tasks

    - Quietly confident and able clearly articulate a point-of-view

    - Comfortable with following process but able to deal with ambiguity

    - Interested in a variety of things and the challenges they bring

    - A people person that feels comfortable with collaboration

    - Rigorous with good attention to detail but can deliver on time

    ------------------

     / Competencies: 

    - Be able to juggle projects, priorities and resources to get things delivered to the necessary level.

    - Can run elements of the project delivery autonomously to the required level of quality

    - Shows excellent aptitude for creative contribution and delivery across all project types.

    - Able to produce clear and compelling visual communication with proficiency in InDesign, Illustrator, Photoshop and PowerPoint.

    - Good analysis skills to extract important findings from research

    - Work rigorously with a focus on the detail and able to produce the desired quality

    - Can deliver tasks autonomously to the necessary level expected by the Client Director.

    - Actively contributes to projects in terms of content as well as process and delivery.

    - Able to show good clarity of thought and a structured approach to delivering design projects

    ------------------ 

    / Key tasks and accountability: 

    - The production of visually rich and clear documents, presentations and workshop materials

    - Supporting senior team members plan and facilitate workshops

    - Strong at concept generation supported by research

    - Strong visualisers and communicators of concepts (sketch, digital visualisation, verbal and written)

    - Confident in supporting the planning and conducting of qualitative and secondary research

    - Development and visualisation of key conceptual frameworks and information graphics

    ------------------

     / What great looks like: 

    - Takes an active interest in Service Design discipline and practice by reading around the subject and writing for the website

    - Supporting the team in preparing and presenting at conferences and similar events

    - Showing initiative in streamlining processes and getting more efficient by sharing best practice and helping others

    - Contributing to the social aspects of Engine including knowledge share events (Lunch & Learns; Friday-Fridays).

    - Supports more junior members of staff in getting the most out of their time at Engine.

    - Supporting the office team in the day-to-day running of the business (timesheets, phones, deliveries, cleanliness etc.)

    NB. This role is based at Engine's Dubai studio in the Deira district. 

  • Senior Service Designer - UAE

    This role is based in Dubai.

    You're the go-to-guys, often the 'wingman' for the project lead. You're passionate about great projects and look to deliver elegant solutions within all aspects of your work. You have the time and the license to explore ideas and make projects great.

     

    / Attributes:

    - You're passionate about the art and science of delivery and know what good looks like.

    - You're confident in putting a case forward for content and creative direction.

    - You're consistent and reliable and can always deliver against project time and quality requirements.

    - You're a team player but willing to take on responsibility for aspects of the project delivery.

    - You're a people person who can take in the opinions and perspectives of others.

    - You're considerate and professional.

    -------------------- 

    / Competencies: 

    - You're able to make informed decisions on the best use of time, quality and resources in light of project profitability.

    - You are comfortable running small to medium sized projects irrespective of sector.

    - You are able to produce new thinking, ideas and content in the form of well-articulated ideas drawn from creative leaps or thoughtful analysis.

    - You can systematically break down complex problems.

    - You are comfortable running client sessions and supporting client liaison to maintain a strong working relationship.

    - You have strong written and verbal skills.

    - You can work autonomously within projects and deliver high quality, creative, communication and research outputs.

    - Extensive knowledge of applying and articulating Engine methodologies and toolkits.

    - You have a good work ethic, are ambitious and willing to go the extra mile for delivering great projects.

    -------------------- 

    / Key tasks and accountability:

    - The structuring and ownership of project tasks and activities including research visits, workshops, documentation etc.

    - Fully support project leads in guiding clients throughout the entire project process.

    - The delivery of consistent, well considered and structured outputs across all types of deliverable.

    - Delivering strong creative output and rationale across all aspects of project delivery.

    - The production of visually rich and clear documents, presentations and workshop materials. Proficient in the use of InDesign, Illustrator, Photoshop and PowerPoint.

    - Guiding more junior members and leading by example.

    - Help develop accounts by being responsive to client needs, gathering intelligence and identifying possible opportunities.

    ---------------- 

    / What great looks like:

    - Takes an active interest in Service Design discipline and practice by reading around the subject and writing for the website.

    - Looking for opportunities to support the extra-curricular activities of Engine.

    - Showing initiative in streamlining processes and getting more efficient by sharing best practice and helping others

    - Contributing to the social aspects of Engine including knowledge-share events.

    - Supports more junior members of staff in getting the most out of their time at Engine.

    - Supporting the office team in the day-to-day running of the business (timesheets, phones, deliveries, cleanliness etc.)

    NB. This role is based at Engine's Dubai studio in the Deira district